Greetings!
I’d like to welcome all of you to the new school year. Now
that most of you have had a moment to settle down and settle in, I’d like to
give you an update on all things related to Advanced Opportunities. Many of you
are experiencing significant growth in program participation due to the
increased funding. Please know that our support team is available to assist in
any way we can.
FY17 Deadlines:
Here are the following deadlines for the upcoming school
year. Submission dates are early than last year based on feedback from
the field.
Term
|
Student Access/ Data Entry Window
|
Verification/ Data Clean-Up Window
|
Submission
|
||
Fall
|
Aug 15th
|
Sep 30th
|
Oct 1st
|
Nov 10th
|
Nov 11th
|
Spring
|
Jan 11th
|
Feb 24th
|
Feb 25th
|
May 4th
|
May 5th
|
Trimester 1
|
Aug 15th
|
Sep 30th
|
Oct 1st
|
Nov 10th
|
Nov 11th
|
Trimester 2
|
Nov 9th
|
Dec 23rd
|
Dec 24th
|
May 4th
|
May 5th
|
Trimester 3
|
Feb 1st
|
Mar 31st
|
Apr 1st
|
May 4th
|
May 5th
|
Entering “OTHER” Courses:
All naming conventions in the portal must describe the
course accurately. Not doing so may result in denied funding requests by
the SDE. If you are entering a College “OTHER” course, please enter it in the
portal in the following format: “ENG 101 English Composition”. This will
allow both students and college personnel to identify the course appropriately.
Student Data/Information & Questions:
Do not sent student identifiable information in
correspondence with the SDE. Please note that all correspondence with our
office is subject to public records requests and may put this information at
risk. Please avoid using names or EDU-ID numbers. Instead, we encourage you to
please pick up the phone and call our support team.
BYU-Courses:
BYU Independent Study is now in the portal. Please note that
these are different from BYU-Idaho or BYU-Utah. Any courses from
BYU-Idaho or BYU-Utah should still be entered as “Other” in the Advanced
Opportunities portal.
Sample Documents & Policies:
We are collecting sample documents, letters, learning plans
and policies to share with other school districts. These are getting posted to
the Advanced Opportunities website and our blog. You can visit our site for
ideas, or send in your document if you feel it may be helpful for other
schools.
AmeriCorp Volunteers:
The Department of Labor has AmeriCorp vista’s and volunteers
available to assist school districts in their efforts with College and Career
Readiness Advising. This is a great opportunity for all district across that
state to have additional personnel to assist with these efforts at a very
low-cost. For more information, please contact Sara Scudder at (208) 334-3705
ext. 3246.
Useful Documents:
Attached, you will find several documents that you may find
helpful. This includes the most recent graduation requirements, a GEM framework
or courses that should be a focus, and a generic six-year learning plan that
you can use to advise students
Thank You for Your Patience:
Due to the extensive growth in Advanced Opportunities and
newly hired Career Advisors across the state, our team is experiencing a large
volume of inquiries. As a result, you may have noticed that our response time
is not as quick as normal. Most inquiries are addressed within 72 hours,
however we encourage you to visit our site for information if you do not get a
response immediately. In the “Training” tab at the bottom of the webpage,
you will find all the pertinent information about the portal and other program
questions. Additionally, here is a link to the Advanced
Opportunities Portal District Manual. We are glad to assist as needed,
please be patient with us as we attempt to respond to all questions coming in.
As always, thank you for all that you are doing for Idaho
students. We appreciate and support your efforts tremendously.
Warmly,
Tina Polishchuk
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